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Email messages to campus

Students: Final 2 weeks for H1N1 vaccine!

January 20, 2010, 10:01 am

Do your part to help stop the spread of flu on campus—drop in to University Health Services (UHS) for your free H1N1 and seasonal flu shots today!

UHS will continue to offer free flu shots without an appointment through Friday, Jan. 29. Just bring a student ID to 333 East Campus Mall between 9 a.m. and 4:30 p.m., Monday through Friday.

For your added convenience, UHS will also run two more FlashVax clinics at the SERF from 3 pm to 7 pm, this Friday, Jan. 22, and next Friday, Jan. 29. Wear short sleeves, and bring your student ID!

Already got your shot? Don’t think you need one? Tell us about it: Take this 1-minute anonymous survey, and let us know how you feel about H1N1 shots.

Posted in Campus updates, Email messages to campus, Student info

Message from Dean Lori Berquam to students about influenza and final exams

December 14, 2009, 4:12 pm

Dear UW-Madison Student,

We want to commend all UW-Madison students for the steps you have taken to limit the spread of H1N1 influenza on campus during this unusual semester. We appreciate your efforts and ask for your continued assistance.

We want to briefly outline our expectations if you should become ill in the coming weeks, traditionally the most intense part of the semester academically. Read more »

Posted in Campus updates, Email messages to campus, Student info

Message to faculty, instructional staff from Provost Paul DeLuca regarding influenza and final exams

December 14, 2009, 3:12 pm

Faculty and Instructional Staff Colleagues,

We want to take a moment to express our gratitude for your efforts during this unusual semester as the campus responded to the challenge of H1N1 influenza.

More than 1,300 students were evaluated by University Health Services (UHS) for influenza-like illness so far this semester, consistent with the H1N1 outbreak in our community over the fall. Your preparation and leadership during this time unquestionably mitigated the disruption this outbreak caused to campus operations and may have helped limit the spread of disease among your students and your colleagues.

Read more »

Posted in Academic updates, Email messages to campus

UW-Madison students: Get an H1N1 shot TODAY, 10 A.M.-4P.M. at the SERF

December 2, 2009, 2:12 pm

University of Wisconsin-Madison students aged 24 and under are encouraged to come to the Southeast Recreational Facility (SERF) on Friday, Dec. 4, to get a free H1N1 flu shot in a flash.

With approximately 4,000 doses of vaccine available and the end of the semester approaching, University Health Services (UHS) has scheduled a large-scale “FlashVax” clinic to vaccinate students against H1N1 influenza (also known as “swine flu”).

The FlashVax clinic is scheduled to run from 10 a.m.-4 p.m., or until supply is exhausted. No appointment is needed, just a valid student ID. The SERF is located at 715 W. Dayton St. Guest students, faculty and staff are not eligible to receive vaccine at this event. Read more »

Posted in Campus updates, Email messages to campus, Parent info, Student info

Updated: Human resources guidelines for UW-Madison employees, supervisors

September 11, 2009, 8:09 pm

The Office of Human Resources has prepared a set of UW-Madison guidelines for how flu-like symptoms should be handled in the workplace. The guidelines outlined in the documents are now in effect.

The key component of the guidelines involves telling employees to either stay home or go home if they have flu-like symptoms (fever greater than 100 degrees and either sore throat or cough). An employee’s return to the workplace is predicated on being fever-free for 24 hours without the use of fever-reducing medication. The standards were developed by the Centers for Disease Control and Prevention.

In addition, the university will not ask for employees to routinely secure a health care provider justification when they indicate a flu-like illness. Update: On Sept. 11, the Board of Regents granted a temporary waiver of the policy requiring a doctor’s note for absences of more than five days. The cover memo and guidelines have been updated to reflect the change.

Read the Human Resources Cover Memo (PDF).

Read the Flu Pandemic Planning HR Guidelines (PDF).

Posted in Email messages to campus, Faculty and staff info

Take care of your health this weekend

September 4, 2009, 5:09 pm

UHS Director Sarah Van Orman, M.D., is reminding UW-Madison students this afternoon to consider their health and the health of others this holiday weekend as campus engages in social gatherings, activities and home football. Among her key advice:

–If you’re already experiencing any flu-like symptoms at all (fever with sore throat or cough), please don’t go to social gatherings, the football game or work. Call your parents and consider going home, if they can pick you up. (Please don’t take public transportation.)

– Keep in mind that sharing cups, water bottles, drinks or cigarettes is a very effective way to transmit flu virus. Drinking alcohol doesn’t kill influenza. Remember to practice good hand washing and covering of coughs or sneezes.

– Most people can recover from flu on their own in matter of days, without medical treatment, by drinking fluids and getting plenty of rest. However, students who need medical advice this weekend can call UHS at (608) 265-5600. (If you have a “high- risk” medical condition, contact your healthcare provider.)

Read the full message.

Read a new UHS guide to self-care, isolation and recovery.

Read a new checklist for self-care, isolation and recovery.

Posted in Email messages to campus, Health precautions, Student info

Van Orman: Taking care of your health this weekend

September 4, 2009, 5:09 pm

UW-Madison Students,

As you know, this week UHS began seeing sick students who have come down with influenza. I know this weekend is a busy one, full of social gatherings and fun.

As you’re out this weekend, I’d remind you to consider your health and the health of others. You’ve already heard a lot from us in the past week, so I’ll keep our advice brief:

–If you’re already experiencing any flu-like symptoms at all (fever with sore throat or cough), please don’t go to social gatherings, the football game or work. Call your parents and consider going home, if they can pick you up. (Please don’t take public transportation.)

– Keep in mind that sharing cups, water bottles, drinks or cigarettes is a very effective way to transmit flu virus. Drinking alcohol doesn’t kill influenza. Remember to practice good hand washing and covering of coughs or sneezes.

– Most people can recover from flu on their own in matter of days, without medical treatment, by drinking fluids and getting plenty of rest. However, students who need medical advice this weekend can call UHS at (608) 265-5600. (If you have a “high- risk” medical condition, contact your healthcare provider.)

For more information on these topics, including a guide to self-care and recovery, visit http://flu.wisc.edu. If you don’t find the answer you’re looking for there, email pandemicinfo@mhub.uwpd.wisc.edu.

Posted in Email messages to campus, Health precautions, Student info

Parent Program Update: Influenza information for UW-Madison parents

September 4, 2009, 4:09 pm

The following message was sent to 10,000 members of the UW-Madison Parent Program from Sarah Van Orman, M.D., director of UHS.

Dear UW-Madison Parent or Guardian,

As the chief campus health officer, I want to take a few minutes of your time to update you on H1N1 influenza virus, or “swine flu,” on campus this fall and the ways you can assist our efforts.

Because H1N1 is known to be highly contagious among young people, the campus prepared very actively over the summer for the possibility that flu cases would start to rise soon after students arrived back on campus. Before classes began, every student received an email from Chancellor Biddy Martin and one from the Dean of Students and myself, outlining our expectations for this unusual semester and describing the best precautions students could take to safeguard their own health and help limit the spread of disease on campus. Read more »

Posted in Email messages to campus, Parent info

Guidance on flu-related absences for students, faculty and staff

August 31, 2009, 4:08 pm

UW-Madison Provost Paul M. DeLuca, Jr., Dean of Students Lori Berquam and University Health Services Director Sarah Van Orman sent students, faculty and staff guidance Monday on how Influenza-related absences should be handled during the coming academic year.

In general, students, faculty and staff are advised not to attend class or work if suffering from flu-like symptoms. Students should be excused from assignments and classes, with the expectation that work is made up within a reasonable amount of time. Medical excuses will not be given by ODOS or UHS, nor should they be requested by faculty.

Faculty and instructional staff members are urged to discuss the handling of influenza issues during an early class meeting this week.

Read Provost DeLuca’s message to faculty and staff.

Read the message from Dean Lori Berquam and UHS Director Sarah Van Orman to students.

Posted in Academic updates, Email messages to campus, Faculty and staff info, Student info

Provost Paul DeLuca: Student Absences and H1N1 Influenza

August 31, 2009, 4:08 pm

Faculty and Staff Colleagues,

Following up on Chancellor Martin’s e-mail to the campus community last week, I want to emphasize the unique challenges that H1N1 influenza preparations present to you as educators and to the entire academic side of the university. Please take a few minutes to read this message carefully.

I recognize that preparing for the start of the academic term is a challenge in itself, without your having to devise contingency plans for class-absentee rates that may be higher than usual or for the possibility that you might have to miss a week of class yourself, or without having to think creatively about ways instruction could continue from afar if social-distancing strategies were implemented.

However, the campus pandemic response plan requires your active engagement to succeed. As we embark on this semester, there are four important actions you can take to help mitigate the spread of disease:

— First and foremost, stay home when you’re sick, and tell your students and graduate assistants that you expect them to do the same. Students should not be encouraged to “tough it out” and come to class when they’re sick. Neither should you.

To limit the spread of disease, everyone on campus must consider it prudent to stay home from work and class at the first sign of influenza symptoms (fever of 100 degrees F/37.8 degrees C or higher with cough or sore throat) until at least 24 hours after they have been completely fever-free (without fever-reducing medication). For most people, this takes three to five days (health care workers must stay out for a minimum of seven days from symptom onset).

In an early class meeting, please alert your students how you want them to communicate with you if they have to miss classes or a deadline due to illness. They are being reminded in other campus messages that they will be responsible for getting class notes that they have missed and for making up assignments or exams within a reasonable period of time. Also, tell them where they will find course material online if class meetings can’t be held.

— Do not ask students for medical excuses for illness-related absences. Neither University Health Services (UHS) nor the Offices of the Dean of Students will provide these notes, nor should they be expected.

To support isolation of ill people, the campus has adopted the policy that it will not require medical excuses for students, faculty or staff absences from flu-like symptoms. Requiring such excuses makes compliance with isolation recommendations difficult and utilizes finite medical resources that are best directed to providing medical care. It is in keeping with recommendations of the U.S. Centers for Disease Control and Prevention for higher education, businesses and workplaces. This semester calls for trust in dealing with those affected by illness.

— While it’s important to take appropriate steps to limit the spread of infection, we don’t want to make you uncomfortable interacting with students or campus colleagues. Remember that a student may still sneeze in class due to allergies or cough due to a cold. Simply being in the same room with other people, even young people, is not considered a high-risk activity.

(If you have a condition that the CDC has linked to a higher risk of possible influenza complications, call your health care provider promptly if you have a “close contact” exposure with someone known to be infected. Medication may be recommended in some cases to prevent symptom onset. “High-risk” conditions include asthma or other chronic pulmonary disease; cancer; cardiovascular disease; diabetes; pregnancy; weakened immune system; or kidney, liver or neurological disorder. For more on high-risk conditions, download this CDC document (PDF).

— Support your own good health with frequent hand-washing and by trying to avoid touching your eyes, nose and mouth. Influenza virus spreads through close contact with respiratory droplets, which generally means touching a contaminated surface with your hands and then touching your hands to your face. These hygiene measures are among the most powerful precautions you can take for yourself, as it will be impossible for every surface to be disinfected every time anyone touches it.

If you have questions, e-mail pandemicinfo@mhub.uwpd.wisc.edu

I appreciate your flexibility and leadership as we endeavor to make this unusual semester a productive one for all of our students.

Sincerely,

Paul M. DeLuca Jr.
Provost and Vice Chancellor for Academic Affairs

Posted in Academic updates, Email messages to campus, Faculty and staff info

What You Can Do About the Flu (PDF)

General questions about UW–Madison's response to flu issues? E-mail Pandemic Info Hub for answers.

Need urgent medical advice?
Students: Call UHS at (608) 265-5600

Faculty, staff: Contact your health care provider